Start the £699 Launch pilot.
Prove AI in one practice before you scale it.
ArcaCirca is an always-on agent layer that runs the back office around the clock — verifying benefits, submitting claims, refusing to let a denial die, posting payments overnight, and firing recall. The Launch pilot proves it on one PMS, one practice, in 30 days — for a flat £699 one-time fee. No subscription, no per-seat license.
Why we exist
The follow-through is where most practices quietly lose the most. We do the follow-through.
The largest expense in most practices isn’t staff — it’s the revenue that quietly walks out the door when a front-desk hire turns over and the AR queue goes cold. We live in that queue.
Capabilities
Three pillars. Always staffed. Never on PTO.
Verify tomorrow before it arrives
Eligibility, plan maximums, waiting periods, and downgrade clauses — checked before a patient ever sits in the chair.
Stops the late call that informs you a crown won’t be covered.
Submit on day one, native to your PMS
Claims scrubbed and pushed through Dentrix, Eaglesoft, or Open Dental — no screen-scraping, no nightly batches, no exceptions queue.
Your team keeps using the software they already like.
Chase denials all the way to zero
Every rejection reworked, appealed, and resubmitted until it pays — or flagged for a human billing specialist when it can’t.
You see the trail. The AR queue stops growing unseen.
A day on ArcaCirca
Six checkpoints, before your office opens and after it closes.
Agents work to your time zone, not ours. Anything time-sensitive flags your team long before the morning huddle.
- 06:00local
Day sheet audited
Yesterday’s ledger reconciled against bank deposits and clearinghouse reports. Exceptions queued for review.
- 07:30local
Same-day verifications
Eligibility and benefits confirmed for every appointment on today’s schedule. Downgrades flagged on the chart.
- 09:15local
Claims scrubbed and submitted
Pre-submission edits resolved; claims pushed to the payer in the same encounter. Attachments included automatically.
- 13:40local
Recall fires for the next three weeks
Patients due in 21, 14, and 7 days get a text. No-shows today get a one-tap rebook link before the chair goes cold.
- 17:00local
EOBs posted and reconciled
Payments and adjustments posted to the ledger. Underpayments diffed against the contract — if there’s a gap, we open it.
- 22:00local
Denials worked overnight
Rejections from today are reworked without waiting for human eyes. Anything you need to know is on your desk at 7 a.m.
PMS connectors
Live on day one. Not a screen-scraper. Not a nightly batch.
Native, hosted connectors to the systems your office already runs. Provisioning takes a single call with your PMS admin — we sign the BAA before any PHI moves and your team keeps using the same software they already like.
Shared-outcome pricing
We get paid when you get paid.
Three sizes, one pricing model. No per-seat license. No setup fee. No separate invoice for AR cleanup — every claim goes through the same rate.
1 location · ~2 chairs
Solo practice
Pay only when we collect.
- Eligibility + verifications
- Claims submission through your PMS
- Denials worked to zero
- EOB posting & nightly reconciliation
- Recall + no-show texting
2–10 locations
Group practice
A flat rate per dollar — across all locations.
- Everything in Solo, per office
- Centralised dashboard per group
- Shared SLA + escalations desk
- Consolidated recall calendar
- Manager-level analytics
10+ locations · custom
DSO
Priced on dollars recovered, denials reversed, and recall conversion.
- Everything in Group, across the org
- Dedicated billing specialists
- Contract alignment per payer
- Per-location SLA + monthly QBR
- BAA, SOC 2, state-by-state comms
Questions, answered
Six things every practice wants to know before we start.
If yours isn’t here, write to pulpwright-2@polsia.app. We reply within one business day.
Your queue, worked overnight. Your ledger, posted by morning.Yours to read.
Tell us what’s keeping your team up at night — we’ll show you what an agent would take off their plate this week. Onboarding takes two weeks from the first handshake; we’ll move the queue before the second.
No per-seat license. Reply within one business day. BAA before any PHI moves.